Managed Print Services

The Managed Print Experts

At Data-Line, we're moving far beyond the box. Our people bring innovative, real-world solutions to all your print management needs in Lubbock . We'll help you cut costs, secure your documents and reduce your environmental footprint. And if there's one thing every business and our planet can use right now, it's managing to do more with less.

Security

We utilize innovative security technologies and expert personnel who are trained and certified as part of our EncompassTM Security Vulnerability Assessment Program.

Our Professional Services Consultants in Lubbock are experienced in analyzing and assessing device, fleet and enterprise document security. Multiple points of vulnerability are assessed including devices not manufactured by Toshiba. After analyzing possible security risks, our experts provide you with a detailed security plan and help you implement it effectively.

Leading with Green

One of the most pressing concerns of today’s businesses is preserving the environment. Here at Data-Line in Lubbock, it’s been a top priority for years. Using the latest Eco-friendly efforts, we continue to reduce our environmental footprint through our manufacturing process, the products we build, the programs in which we participate, and creating efficiencies that not only help your business be green, but allow it to save some green at the same time.

Data-Line devices incorporate money saving features such as:

• Toner Save Mode
• Blank Page Elimination
• Letter Head Print Mode
• Duplex Printing
• Restriction of Color Printing

We also offer programs to reduce your environmental impact such as consumables recycling programs (Zero-Waste-to-Landfill) and equipment disposal services.

Document Output Management

Printing costs can represent a huge part of your company’s expenditures. No one knows this better than the Managed Print Experts at Data-Line. That’s why we offer a variety of intuitive, state-of-the-art solutions designed to help you manage, optimize, protect and control your company’s printing volume and expenses in Lubbock.

Print Audit

By providing an exact picture of your company’s printing volume and expenses we’ll help you better control costs.

• You will know who is printing what and how much.
• Analyze output to deploy the best devices for each need.
• Reduce costs through awareness and controls.
• Charge back output to departments and clients.
• Automatically redirect print jobs to appropriate devices
• Limit color usage by the printer, user, application and more
• Improve output security
• Track networked, local and IP connected devices

Ringdale

Ringdale FollowMe is a scalable all-in-one tool for roaming and secure printing, as well as copying, emailing, faxing and scanning control. With its unique roaming capabilities, FollowMe allows users to share output devices anywhere on the network without the loss of privacy and security while enforcing cost-saving policies, such as black and white vs. color, duplex vs. simplex, and paper size. Documents are only released when the user is authenticated via an identification (ID) reader at the device. FollowMe also provides job accounting functions for seamless, automatic job accounting and integration with third party accounting applications.

Ringdale FollowMe at a glance:

• All-in-one solution for streamlined printing environment
• Print jobs are never lost
• Tracks all usage for accountability and cost recovery
• Policy and rules-based printing for maximized user control
• Centralized job management
• Seamless integration
• High return on investment

Pharos

With the Secure Release Here confidential printing feature, users can submit their print jobs, then from the device most convenient for them they can release the job to be printed right there, regardless of where they're located. If you're a student doing research in the library, you no longer have to print to a library printer. Secure Release Here enables you to collect your jobs anywhere: in the student center, the science complex, the lobby of the main residence hall, etc. If you're an administrator printing a confidential document on a shared network printer, you no longer have to jog to the printer to claim your printout before someone else reads it. The job will wait for you.

Here’s how Secure Release Here works. After submitting print jobs from their computer, users simply:

1. Walk up to any Pharos-enabled printer and authenticate themselves by swiping their campus card
2. Select and release their jobs using the Pharos print release screen, and then collect their printouts
3. The Pharos-enabled printer could be an integrated multifunction printer (iMFP) or a printer connected to a Pharos Omega PS150 or Pharos Omega PS60.

Secure Release Here offers numerous benefits:

• Cost savings − Saves money by reducing print volumes, allowing confidential documents to be printed safely on cost-effective network printers, and eliminating the need for expensive 4-hour or same-day service (if a printer is down, users simply release their jobs at another printer)
• Green printing − Significantly reduces printing waste because users release only the jobs they really need, unreleased jobs are eventually deleted by the system, and banner pages are unnecessary
• Document security − Holds jobs until their owners arrive at the printer and release them
• Device security − Ensures that only authorized people can use your devices
• Flexibility − Gives users the ability to release their print jobs at any Pharos-enabled device

Secure Release Here also captures walk-up/copy usage, frees IT from having to manage hundreds of print queues and various print drivers, and eliminates piles of unclaimed printouts.

Institutions that have implemented Uniprint with Secure Release Here have seen printing waste plummet. They’re saving money, helping the environment, and making printing friendlier for students, faculty, and staff.

PREO Printelligence MPS

There's a smarter way to manage the printing behavior within your organization. Toshiba and Preo Software are teaming up to help businesses learn how to print less without sacrificing productivity. Most importantly, saving money and reducing your eco footprint.

• Gather Data –spending on each device and user Educate Users – empower and educate users to better understand alternatives
• Change Behavior – using Print Management Objectives (PMOs) -- alter behavior at the end-user level
• Measure Continuously – measure the change in behavior, realize the savings

Device Management

As devices continue to become more functional, keeping a sharp eye on them becomes more difficult. As the Managed Print Experts we can offer innovative solutions to help you simplify and overcome your device management issues, making you and your business more efficient.

e-BRIDGE Fleet Management System

Instantly gather information from networked Toshiba multifunction systems throughout your company.

HP WebJet Admin

This Web-based tool is all you’ll ever need to optimize printer utilization, minimize operating costs and streamline printing supplies management.